Posted September 10, 2024
Administrative Assistant – Facilities and Fleet
Available: 09/10/2024
Salary: $21.87 - $26.72
Compensation Philosophy:
The Macon Water Authority (MWA) compensation philosophy states that the starting salary for each pay grade will be competitive and fair based on the minimum requirements of each position. For candidates with a combination of knowledge, skills, and experience above the minimum requirements, MWA has the ability to offer a starting salary between the minimum and mid-point, with a possibility of a salary closer to the mid-point.
Job Summary:
Performs various administrative tasks to assist the Director of Water Operations, Director of Wastewater Operations, Director of Environmental Compliance/Laboratory, and Manager of Macon Soils.
Responsibilities:
Processes requisitions for purchasing
Maintains daily attendance reports
Adds data to state reports and enters data on daily reports
Consolidates data for EPD/EPA, Daily Summary Report
Communicates by email with facility managers regarding meetings and reports
Enters payroll data each day and sends weekly reports to payroll
Attends meetings for Plant Operations Manager and takes notes or minutes
Assists Macon Soils with invoices, records, payroll, and reports
Assists with budget preparation
Assists account payable when necessary
Screens applications for plant vacancies and prepares follow-up correspondence
Attend monthly safety meetings for water/wastewater departments and take minutes
Check Authority Board emails every week
Receives emails from consultant companies regarding meeting with Authority executives
Maintain accurate records of water/wastewater managers’ purchasing statements and petty cash reports
Calculates data for various reports
Maintain accurate record of vehicle reports/invoices for water/wastewater divisions
Keeps certification file schedules employees for required schools, schedules for tests, and re-tests
Makes travel arrangements for all Authority personnel
Other related duties as assigned
Qualifications:
Associate degree preferred.
Knowledge of office methods and procedures with a minimum of 2 years of work experience in an office environment
Computer literate, including 40 WPM typing speed
A valid Georgia driver’s license with a clean driving record
Physical Requirements:
Occasional bending and stooping.
Occasional crouching, climbing, or balancing.
Ability to lift to waist level, pull, and push up to 40 pounds.
Use hands for simple grasping, writing, drawing, and operating office equipment.
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