Administrative Assistant – Facilities and Fleet

Compensation Philosophy:
The Macon Water Authority (MWA) compensation philosophy states that the starting salary for each pay grade will be competitive and fair based on the minimum requirements of each position. For candidates with a combination of knowledge, skills, and experience above the minimum requirements, MWA has the ability to offer a starting salary between the minimum and mid-point, with a possibility of a salary closer to the mid-point.

Job Summary:
Performs various administrative tasks to assist the Director of Water Operations, Director of Wastewater Operations, Director of Environmental Compliance/Laboratory, and Manager of Macon Soils.

Responsibilities:
Processes requisitions for purchasing
Maintains daily attendance reports
Adds data to state reports and enters data on daily reports
Consolidates data for EPD/EPA, Daily Summary Report
Communicates by email with facility managers regarding meetings and reports
Enters payroll data each day and sends weekly reports to payroll
Attends meetings for Plant Operations Manager and takes notes or minutes
Assists Macon Soils with invoices, records, payroll, and reports
Assists with budget preparation
Assists account payable when necessary
Screens applications for plant vacancies and prepares follow-up correspondence
Attend monthly safety meetings for water/wastewater departments and take minutes
Check Authority Board emails every week
Receives emails from consultant companies regarding meeting with Authority executives
Maintain accurate records of water/wastewater managers’ purchasing statements and petty cash reports
Calculates data for various reports
Maintain accurate record of vehicle reports/invoices for water/wastewater divisions
Keeps certification file schedules employees for required schools, schedules for tests, and re-tests
Makes travel arrangements for all Authority personnel
Other related duties as assigned

Qualifications:
Associate degree preferred.
Knowledge of office methods and procedures with a minimum of 2 years of work experience in an office environment
Computer literate, including 40 WPM typing speed
A valid Georgia driver’s license with a clean driving record

Physical Requirements:
Occasional bending and stooping.
Occasional crouching, climbing, or balancing.
Ability to lift to waist level, pull, and push up to 40 pounds.
Use hands for simple grasping, writing, drawing, and operating office equipment.